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Section 6.34

ACCOUNTABILITY FOR ELECTED OFFICERS

I. INTRODUCTION

As an officer in the American Society of Safety Engineers, an honor has been bestowed upon you by your fellow professionals, whether the office is at the Section, Chapter, Area, Practice Specialty, Region or Society level, that honor carries with it the faith, trust, and support of your peers to carry out the defined responsibilities of that office.
The mission, goals and objectives of the Society are advanced and achieved by officers carrying out assigned responsibility. It must, therefore, be recognized that the Society suffers when responsibilities are not fulfilled.

Therefore, the following expressions of accountability are appropriate.

  • All Society political entities (Chapter, Area, Region, Practice Specialty, Society) will assure that elected and appointed officer candidates understand the true scope of activities expected in the office each seeks.
  • All Society entities will assure written acceptance of responsibilities by the officer candidate.
  • Specific projects (short or long term) assigned to officers will have goals for timing and budgeting.
  • Accountability for appointed officers for completing projects and fulfilling office responsibilities will rest with the elected officer who made the appointment.
  • Accountability for elected officers will rest with the infrastructure of the Chapter (Executive Committee), Area Directors, Region (Regional Operating Committee), Practice Specialty Administrators, the four Councils and Society (Board of Directors), all of whom represent the electorate of the affected officer.
  • The inability of an officer to fulfill responsibilities will result in a review of his/her activities by the appropriate officer or committee for the purpose of determining circumstances that contribute to the situation.
  • If review reveals no extenuating circumstances contributed to the unsatisfactory performance of the affected officer, then action may be taken to remove that officer from his appointed or elected office, by following Society Bylaws requirement in Article VI, Officers, Section 6.
  • Appointed committees and task forces can be removed by the appointing elected officer. Elected officers may be removed by the governing Bylaws of the Society entity.

Volunteer work within the Society is the backbone of its success. For the most part, our Society's volunteers do admirable work that allows the Society to achieve its goals. On rare occasions, a person may volunteer for personal gain only, without fulfilling their responsibilities to the membership. This Statement of Accountability should be actively utilized in those rare cases.

II. SENIOR VICE PRESIDENT ACCOUNTABILITY LETTER

This letter is to verify your selection as a candidate for the position of Senior Vice President of the American Society of Safety Engineers. This position is a key Society position in that the office progresses to President of the Society without further election.

An individual who accepts nomination to this position must be a Professional Member of the Society and must stand for election by the membership. The candidate elected to this position shall serve a one-year term advancing to successive one-year terms as President-Elect and President.

As Society Senior Vice President, you will be expected to support the objectives/purposes of ASSE. You will represent the Society in a professional manner with Board, Councils, Regions, Areas, Chapters, the membership, and the staff and all events wherein you represent the Society.

As Chair of the Council on Member and Region Affairs, your responsibility will be to oversee the administration of this Council, which is composed of the Regional Vice Presidents, according to the Society Bylaws and the Council Operating Rules and Procedures.

You may also serve on special task forces designated by the Society President. You may be asked to serve as liaison to other organizations (government, professional societies).

We also ask that you read the attached ASSE Statement of Accountability for Elected Officers.

Time commitment and travel for the Senior Vice President will include: up to three Council meetings held in conjunction with Board of Directors meetings. Additional Council meetings, as necessary, will be held by conference call. Other meetings include Executive Committee, Strategic Planning Committee and the annual House of Delegates meeting, and the Annual Professional Development Conference. Transportation, lodging and expenses incidental to attending the above meetings will be reimbursed by the Society. Reimbursement for other Society meetings will be available as approved in the Society's annual budget.

It is vital that you discuss the responsibilities of this position with your immediate supervisor. We ask that they then send a signed letter, to my attention at the Society office in Des Plaines by August 15. The letter should acknowledge the time commitments which will be required of you, and the length of your commitment to the Society. The letter should include the level of support your employer will provide during your terms as an officer of ASSE.

Thank you for your interest in serving as a member of the ASSE Board of Directors. After you have had an opportunity to review the above requirements and discuss them with your employer, I look forward to receiving your letter of acceptance as a nominee for the position of Senior Vice President.

Sincerely,

Chair, Nominations and Elections Committee

III. VICE PRESIDENT-FINANCE ACCOUNTABILITY LETTER

This letter will confirm your selection as a candidate for Vice President of Finance in the American Society of Safety Engineers. This is a key position in the Society leadership.
You must be a Professional Member of the Society and must stand for election by the membership. If elected, the term of office is for two years from July 1, __ through June 30, __, or until a successor is selected.

As Vice President of Finance, you will have responsibility as Treasurer of the Society who will recommend and oversee implementation of the Society's financial policies, serve as Chair of the Finance Committee and serve as a member of the Society Board of Directors.

We also ask that you read the attached ASSE Statement of Accountability for Elected Officers.

Time commitment and travel for the Vice President of Finance will include: up to three Council and Congress of Councils meetings held in conjunction with Board of Directors meetings, the annual House of Delegates meeting, and meetings of the Finance, Executive and Strategic Planning Committees. Transportation, lodging and expenses incidental to attending the above named meetings will be reimbursed by the Society. Reimbursement for travel for other Society meetings will be available as approved in the Society's annual budget.

Please discuss the responsibilities of the position with your immediate supervisor and ask that he/she send a signed letter of support for you to serve as Vice President of Finance to my attention at the Society office in Des Plaines by August 15, __.

Thanks for your interest in serving as a member of the ASSE Board of Directors. After you have had the opportunity to review the above requirements and responsibilities, I look forward to receiving your signed letter of acceptance as a nominee for Vice President of Finance.

Sincerely,

Chair, Nominations and Elections Committee

IV. VICE PRESIDENT - COUNCIL ON PROFESSIONAL DEVELOPMENT ACCOUNTABILITY LETTER

This letter is to verify your selection as a candidate for the position of Vice President of the Council on Professional Development of the American Society of Safety Engineers. This is one of three Council Vice President positions. Each is a key position in Society leadership.

An individual who accepts nomination to this position must be a Professional Member of the Society and must stand for election by the membership. The candidate elected to this position shall serve a two-year term beginning July 1, __ and ending June 30, __, or until a successor is selected.

As Vice President, Council on Professional Development, your responsibility will be to oversee administration of the Council on Professional Development, serving as its chair, according to the Society Bylaws and the Council Operating Rules and Procedures. You will oversee the planning and operation of the Professional Development Conference and Exposition, and all other professional development programs, and supervise the chairs of the assigned committees and task forces. Council responsibilities will include:

  • Development and implementation of educational programs for members and non-members promoting the interchange and acquisition of professional knowledge, including needs assessments, institutes, conferences, teleconferences, seminars (regional, private, etc.), symposia, speakers and instructors bureaus, publishing professional journals, and publishing, selecting and marketing technical books and related media (including electronic media such as on-line or interactive PC media), career development, and the employment and effective use of the safety professional.
  • Appointment of Council committee and task force chairs and members.
  • Preparation of a written annual report of activities and accomplishments.

You will chair the Council on Professional Development, and serve as a member of the Board of Directors of the Society, the Congress of Councils, and of the House of Delegates (voting). You may also serve on special task forces designated by the Society President. You will report to the President-Elect.

We also ask that you read the attached ASSE Statement of Accountability for Elected Officers.

Time commitment and travel for Council Vice Presidents will include: up to three Council and Congress of Councils meetings held in conjunction with Board of Directors meetings, the House of Delegates meeting and the Annual Professional Development Conference. Transportation, lodging and expenses incidental to attending the above meetings will be reimbursed by the Society. Reimbursement for other Society meetings is available as approved in the Society's annual budget.

It is important that you discuss the responsibilities of this position with your immediate supervisor. We ask that he/she send a letter, to my attention at the Society offices in Des Plaines by August 15, ___. The letter should indicate the level of support your employer will provide during your term as an officer of ASSE.

Thank you for your interest in serving as a member of the ASSE Board of Directors. After you have had an opportunity to review the above requirements and discuss them with your employer, I look forward to receiving your letter of acceptance as a nominee for the position of Vice President of the Council on Professional Development.

Sincerely,

Chair, Nominating Committee

V. VICE PRESIDENT- COUNCIL ON PROFESSIONAL AFFAIRS ACCOUNTABILITY LETTER

This letter is to verify your selection as a candidate for the position of Vice President of the Council on Professional Affairs of the American Society of Safety Engineers. This is one of three Council Vice President positions. Each is a key position in Society leadership.

An individual who accepts nomination to this position must be a Professional Member of the Society and must stand for election by the membership. The candidate elected to this position shall serve a two-year term beginning July 1, __ and ending June 30, __, or until a successor is selected.

As Vice President- Council on Professional Affairs your responsibility will be to administer the Council on Professional Affairs, serving as its chair, according to the Society Bylaws and the Council Operating Rules and Procedures. Council responsibilities will include:

  • Development and implementation of programs to place the Society in a leadership position in the management of the safety profession, including but not limited to recognition of the safety professional and enhancement of the safety profession.
  • Development of professional, educational and academic standards, to be considered by the Board of Directors.
  • Definition of the safety profession and maintenance of the publication, Scope and Functions of the Safety Professional Position, subject to approval of the Board of Directors.
  • Recognition of safety professional achievements of members through awarding the Fellow Honor, and professional related awards and honors.
  • Establishment of standards of competency for, and maintaining mechanisms to monitor and be proactive in issues of national and international practice, including licensing, certification and credentials.
  • Establishment and maintenance of relationships with other professional societies and colleges for universities.
  • Operation of a continuous public relations program which promotes the advancement of the safety profession.
  • Appointment of Council committee and task force chairs and members.
  • Preparation of a written annual report of activities and accomplishments.

You will chair the Council on Professional Affairs and serve as a member of the Board of Directors of the Society, the Congress of Councils, and of the House of Delegates (voting). You may also serve on special task forces designated by the Society President. You will serve as liaison, as needed, to other organizations (government, professional societies). You will serve as liaison, as needed, to educational institutions, Accreditation Board for Engineering and Technology (ABET). You will report to the President-Elect.

We also ask that you read the attached ASSE Statement of Accountability for Elected Officers.

Time commitment and travel for Council Vice Presidents will include: up to three Council and Congress of Councils meetings held in conjunction with Board of Directors meetings and the House of Delegates meeting. Transportation, lodging and expenses incidental to attending the above meetings will be reimbursed by the Society. Reimbursement for other Society meetings will be available as approved in the Society's annual budget.

It is important that you discuss the responsibilities of this position with your immediate supervisor. We ask that they then send a letter, to my attention at the Society offices in Des Plaines by August 15, ___. The letter should indicate the level of support your employer will provide during your term as an officer of ASSE.

Thank you for your interest in serving as a member of the ASSE Board of Directors. After you have had an opportunity to review the above requirements and discuss them with your employer, I look forward to receiving your letter of acceptance as a nominee for the position of Vice President of the Council on Professional Affairs.

Sincerely,

Chair, Nominating Committee

VI. VICE PRESIDENT- COUNCIL ON PRACTICES AND STANDARDS ACCOUNTABILITY LETTER

This letter is to verify your selection as a candidate for the position of Vice President of the Council on Practices and Standards of the American Society of Safety Engineers. This is one of three Council Vice President positions. Each is a key position in Society leadership.

An individual who accepts nomination to this position must be a Professional Member of the Society and must stand for election by the membership. The candidate elected to this position shall serve a two-year term beginning July 1, __ and ending June 30, __, or until a successor is selected.

As Vice President, Council on Practices and Standards, your responsibility will be to oversee administration of the Council on Practices and Standards, serving as its chair, according to the Society Bylaws and the Council Operating Rules and Procedures. Council responsibilities will include:

  • Development and implementation of programs placing the Society in the lead in caring for the field of safety, including but not limited to: the safety body of knowledge, safety research (needs, agendas and strategies), development of safety standards, development of safety position statement to be considered by the House of Delegates, and technical periodicals.
  • Definition and identification of safety professional practice specialties and establishment of knowledge/skill standards of practice, including unique professional development needs.
  • Identification of technical information related to international/global practice.
  • Coordination of the Society's participation in standards making activity and supervision of the chairs of the Standards Development Committee and other committees formed by the Council.
  • Development and maintenance of technical, practice specialty information resources: databases, bulletin boards, network and electronic media.
  • Establishment and operation of programs for technical recognition of members.
  • Establishment of liaison with standards development organizations and represents the Society on standards management boards (i.e. ANSI, NFPA).
  • Development of procedures and practices for standards implementation, to include selection of technically competent individuals to represent the Society on standards promulgation activities and standards development committees.
  • Appointment of the Council committee and task force chairs and members.
  • Preparation of a written annual report of the activities and accomplishments.

You will serve as a member of the Board of Directors of the Society, the Congress of Councils, and of the House of Delegates (voting). You may also serve on special task forces designated by the Society President. You will serve as Board liaison to the ASSE Foundation (ASSEF). You will report to the President-Elect.
We also ask that you read the attached ASSE Statement of Accountability for Elected Officers.

Time commitment and travel for Council Vice Presidents will include: up to three Council and Congress of Councils meetings held in conjunction with Board of Directors meetings and the annual House of Delegates meeting. Transportation, lodging and expenses incidental to attending the above meetings will be reimbursed by the Society. Reimbursement for other Society meetings will be available as approved in the Society's annual budget.

It is important that you discuss the responsibilities of this position with your immediate supervisor. We ask that they then send a signed letter, to my attention at the Society offices in Des Plaines by August 15,__. The letter should indicate the level of support your employer will provide during your term as an officer of ASSE.

Thank you for your interest in serving as a member of the ASSE Board of Directors. After you have had an opportunity to review the above requirements and discuss them with your employer, I look forward to receiving your signed letter of acceptance as a nominee for the position of Vice President of the Council on Practices and Standards.

Sincerely,

Chair, Nominations and Elections Committee

VII. REGIONAL VICE PRESIDENT ACCOUNTABILITY LETTER

You have been nominated as a candidate for Vice President of Region _____. This is a key position in the Region and in the Society. If elected as a Regional Vice President, you will serve both on the Board of Directors of the American Society of Safety Engineers as the Vice President of your Region as a member of the Council on Member and Region Affairs, and House of Delegates. This gives you a dual responsibility for the management and advancement of the Society and of your Region.
You must be a Professional Member of the Society at the time of nomination, and must be elected by the members in your region. The term of office is from July 1, 20__, through June 30, 20__, or until a successor is elected.

The Regional Vice Presidents report to the Senior Vice President of the Society, and are functionally accountable to the membership, the Society Executive Committee and Board of Directors.

Travel for Regional Vice Presidents will include: up to three Member and Region Council meetings in conjunction with the Board of Directors meetings, the House of Delegates meeting, two Regional Operating Committee meetings and visit at least one-half of your Region's Areas and/or Chapters each year. Transportation, lodging and expenses incidental to attending the above named meetings will be reimbursed by the Society as approved in the Society's annual budget. Every effort will be made to limit the number of normal work days or days away from and out of the office.

Please discuss the responsibilities of the position with your immediate supervisor and ask that he/she send a letter to my attention at the Society office in Des Plaines by December 1, 20__. The letter should indicate the level of support your company will provide during your term as Regional Vice President.
We also ask that you read the attached ASSE Statement of Accountability for Elected Officers.

Thanks for your interest in serving as a member of the ASSE Board of Directors. After you have had the opportunity to review the above requirements and responsibilities, I look forward to receiving your letter of acceptance as a nominee for Vice President of Region ___.
Sincerely,

Chair, Nominating Committee

Approved By/Date: Board of Directors 02/13, House of Delegates 06/13

Replaces Edition Dated: 06/11

Next Revision Due: 06/16