TELLERS COMMITTEE OPERATING PROCEDURES
The Tellers Committee primary function is to assist the Nominations and Elections Committee to verify and provide oversight of the Annual and Special Elections of Society, Regional and Area officers.
This Standing committee consists of 4 to 6 members, all of which must be Professional Members.
The President Elect appoints the Chair and the members of this Committee to serve for one year. Members may be reappointed but shall not serve more than 4 consecutive years.
The Chair of the Nominations and Elections Committee serves as the Board liaison to this Committee. The Director, Member/Region Affairs, serves as the staff liaison to this Committee.
The Tellers Committee meets each year approximately one week after the close of the annual Elections (early April). In addition, one or more members of the Tellers Committee may be asked by the Chair to confirm the results of Special Elections required when a vacancy in an elected Society officer position occurs.
The current Nominations and Election Committee Procedures provide the standard by which the Society officers are nominated and elected and form the basic structure for the Tellers Committee to confirm and adhere thereto.
B. Annual Elections
- The election ballots are mailed or emailed to all members in good standing on or before March 1.
- The election is cut off on March 31 and ballots received after that date will not be included.
- The Tellers Committee will meet 7 to 14 days after the close of elections.
- The election data will be kept strictly confidential.
- All paper ballots with incorrect or unreadable marks will be held without counting until validated or rejected by the Tellers Committee. If any entry on a ballot is ruled invalid by the Tellers Committee, then the entire ballot will be invalid.
- The Tellers Committee will spot check the tabulated mail ballots to validate the accuracy of the data input. This process will be accomplished by randomly selecting a number of ballots (at least 5 percent) and checking these against the entries made into the electronic data system. If the percentage of error (total errors divided by total number of entries on the ballots checked x 100) could make a difference in the election outcome, then the Tellers Committee will validate a larger sample to verify the error rate.
- Electronic ballots procedures are validated prior to the Society election and all electronic votes received are considered valid.
- When the Tellers Committee is satisfied with election results and all winners are determined, it will be the responsibility of the Chair of the Nominations and Elections Committee to notify all candidates as to the election results. Neither member of the Tellers Committee or staff will disclose the election results until all the candidates have been contacted.
- Ballots for election of Society officers shall be retained for 6 months after the Tellers Committee meeting.
- The Chair of the Tellers Committee will act as liaison to the Chair of the Nominations and elections Committee.
- If any candidate questions the election results, he or she should:
- First discuss the matter with the Chair of the Nominations and Elections Committee.
- If that is not satisfactory, then he or she should submit a letter to the President with a copy to the Chair of the Nominations and Elections Committee and Director, Member/Region Affairs outlining any objections and what is requested to resolve the problem.
- The President will confer with the Nominations and Elections Committee and/or Executive Committee and staff to determine if a recount or other action is justified. The President will notify the candidate in writing as to the actions taken and the final decision.
- If the candidate is not satisfied, then he or she can pursue two final courses of action. He or she can lodge a complaint to the Board of Directors via the Society President or to the House of Delegates via the Society Secretary after review and approval of the Board of Directors.
- To win the election a candidate must receive a plurality of the votes cast.
C. Special Elections
The Society Bylaws include provisions for handling special elections caused by vacancy in Article VI, Section 4. If a mail or electronic ballot to members is mandated by the Bylaws, the Tellers Committee will follow the same procedures described in this document.
- The ballots shall be sent within 10 days of the candidate nominations being determined as qualified by the Nominations and Elections Committee. Where applicable, the nominations will be submitted by the Regional Nominations Committee Chair to the Chair of the Nominations and Elections Committee care of the Director of Member/Region Affairs for approval by the Nominations and Elections Committee.
- Members in good standing shall have 21 days to vote and no ballots shall be counted if received after that 21 day period.
- To win a special election a candidate must receive a plurality of the votes cast.
Approved By/Date: Board of Directors 02/13, House of Delegates 06/13
Replaces Edition Dated: 06/11
Next Revision Due: 06/16