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Section 6.31

NOMINATION AND ELECTION OF NATIONAL OFFICERS

The Board of Directors elected officer positions, qualifications, terms, succession, and removal from office are specified in the ASSE Bylaws, Article VI, Officers, and SOG 1.4. 
Composition and duties of the Nominations and Elections Committee, as well as key candidate deadlines are specified in the ASSE Bylaws, Article VII, Nominations and Elections.  Additional process milestone dates will be determined by the procedures of the Nominations and Elections Committee. 

I. NOMINATIONS AND ELECTION COMMITTEE GUIDELINES FOR MEMBERS OF THE BOARD OF DIRECTORS

Note: Confidentiality of proceedings of the committee is essential and members shall refrain from discussing actions of the N&E Committee outside of the group.

A call for nominations and contact with potential nominees
from Society offices shall be conducted per the procedures of the Nominations and Elections Committee.

Request for Candidate Information
- The members who want to be considered for nomination for  a Society Board Office shall be requested to forward the following documents in order to be considered as a candidate.  Specifications for each document will be in accordance with the procedures of the Nominations and Elections Committee.

  • Completed Candidate Form
  • Work related resume
  • Proposed biography
  • Proposed platform statement
  • Signed employer's statement of support
  • Signed letter of intent to run for office
  • Signed Standard Accountability Letter for the position
  • Signed Financial Conflict of Interest Statement.
  • Any supplementary material required by the Nominations and Elections Committee

Candidate Review – The Nominations and Elections Committee shall review all candidate materials in accordance with committee procedures.  The committee members will conduct an open and frank discussion on all candidates after which at least two candidate per position will be offered a position on the election slate, and will identify one or more qualified alternate candidates.
Contacting the Nominees - The Chair shall contact the potential candidates as soon as possible, preferably by phone, within 24 hours. If one or more of the nominees for a position decline the nomination, then the next highest ranked qualified alternate candidate(s) should be offered the opportunity to accept the nomination without further consideration or deliberation by the Committee.

Contacting Those Not Nominated
- After nominees have accepted the nomination for each Board position, the other candidates who were seeking nomination shall be contacted by the Chair within 24 hours, thanked for their interest and dedication to the Society, and inform them of their rights to petition.

II. PETITION NOMINATION

Society Bylaws (Article VII, Sec. 4) also provide for Petition Nomination, wherein Society members may submit nominations for Society offices by petition after a designated number of signatures of members are collected in support of a petitioner's bid to be placed on a ballot. Members who plan to file a petition for Society office should notify the Chair of the Nominations and Elections Committee and staff liaison.
Candidates that decide to file a petition shall immediately come under the same campaign rules (SOG 6.35) as other selected candidates.
Petition nominations shall be submitted no later than December 1 of the election year. Petition candidates shall be confirmed to the staff liaison by December 14.
A signature on a petition conveys no meaning other than the petitioner is seeking a place on the ballot by collecting a sufficient number of member signatures. There is no implied endorsement of a petitioner on the part of the signer nor on the part of the presenter of a petition, which is often a party other than the petitioner, such as a Chapter President who may have received a copy of a petition to present to Chapter members.
Rules for Electronic Submission of Signatures for the Petition Process (E-mail signatures): If a potential candidate solicits signatures via e-mail to have his or her name placed on the ballot, the e-mail submitted by the member must contain the member's full name, ASSE ID number, Region and Chapter name. Potential candidates seeking signatures in this fashion must notify the staff liaison no later than November 16 so a specific e-mail address can be created. Members interested in submitting an electronic signature for the potential candidate must use the e-mail address created by the Society in order to have their signature counted. Responses are sent directly to the Society and staff will be responsible for verifying the authenticity and validity of each electronic signature.
Members may choose to sign a petition or not. In either case, they exercise their voting privilege and responsibility by voting for the candidate of their choice when they receive their ballot.
Petition requirements are as follows:
For Senior Vice President, Vice President-Finance, and Council Vice Presidents, signatures of two percent of the Society's membership as of November 1 of the current Society fiscal year comprised of signatures from at least five regions with no more than 15% of the total required from any one region and no more than 25% of the region's allowable total from one chapter. Provisions shall be made for electronic submission; i.e. e-mail or facsimile, of signatures to support a potential petition candidate. All petitions shall be sent directly to the petitioner and that individual shall be solely responsible for accumulated totals by Chapter, Region, etc. The petitioner shall transmit the petitions to the staff liaison by the most efficient and effective means available in order to meet the December 1st deadline.
Names of nominees submitted in accordance with this section and meeting the requirements of the Bylaws shall be included on the official ballot. Petitions will be validated by the Nominations and Elections Committee chair and the staff liaison.

III. CANDIDATE PETITION NOTIFICATION FORM

The Nominations and Elections Committee each year nominates two candidates for each Society office. The Bylaws, Article VII, section 4, provide that Society members may submit nominations for Society offices by petition after a designated number of signatures of members are collected in support of a petitioner's bid to be placed on a ballot.
Petition sample: Include the paragraph below on the petition.
The signatures below do not constitute an endorsement of a candidate. A sufficient number of member signatures allow the petitioner to have his/her name placed on a ballot. This petition may be transmitted in the most efficient and effective means available in order to meet the December 1st deadline.
Petition for: ____________________
(office)
The candidate named below meets the Bylaws qualifications in that s/he is a Professional Member of the Society.



Member Name

Signature

Member #

Chapter

Region

Date

Verified



IV. ELECTION BALLOT PROCESS

A list of all nominees together with their qualifications and biographies will be published not later than the March issue of Professional Safety Journal and on the Society website. A ballot for election of officers shall be distributed no later than March 1 each year to all members eligible to vote. To be counted, completed and returned ballots must be received by ASSE or the selected Society election vendor not later than 30 days after ballots are distributed in accordance with the due date specified on the ballot. Ballots going to countries overseas shall be sent electronically or via air mail. Only members in good standing within thirty days prior to mailing of the ballot will be sent a ballot. Provisions shall be made for electronic ballots. Electronic voting may be an option at the discretion of the Society. Electronic voting can take the place of the paper ballot and the same timeline for voting applies. Ballots shall be made available as follows:

  • For Senior Vice President to the Society membership.
  • For Vice President-Finance and Council Vice Presidents to the Society membership.
  • For Regional Vice Presidents to the membership of the respective regions.
  • For Area Directors to the membership of the respective areas.
Ballots will be opened and computer processed by the Society staff or an organization approved by the Nominations and Elections Committee and the Executive Committee. Electronic voting eliminates the actual physical ballot. The Tellers Committee will receive a voting summary report of all mail and electronic ballots. All mailed ballots with unauthorized marks or questionable entries will be held without counting until the Tellers Committee examines them and determines their validity. The Tellers Committee determines the validity of questionable mailed ballots and verifies the tabulated vote counts in accordance with SOG 6.36.
The nominee receiving a plurality of the votes cast for an elective office shall be considered elected.
The Tellers Committee shall be responsible for assuring that the Nominations and Elections Committee Chair is advised promptly of the results of the election. Members of the Tellers Committee, the Nominations and Elections Committee, and Headquarters staff shall not disclose the results of the election to anyone, unless authorized by the Chair of the Nominations and Elections Committee, until all of the candidates have been advised.
The Chair of the Nominations and Elections Committee shall be responsible for notifying all of the candidates as promptly as possible. Written confirmation of the election outcome will be made by the staff liaison.
Ballots for election of Society officers shall be retained for six months after the Tellers Committee meeting.
Notice of all election results shall be published in a Society publication or made available to all members following verification by the Tellers Committee.

Approved By/Date: Board of Directors 02/13, House of Delegates 06/13

Replaces Edition Dated: 06/11

Next Revision Due: 06/16