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CoPS Volunteer Advisory Committee
Position Descriptions

ALL

  • Participate in quarterly to monthly conference calls
  • Submit status reports to the Administrator/Chair when necessary
  • Actively participate in member recruitment during conferences and meetings
  • Write articles for the newsletter on a regular basis

Administrator/Chair

  • Coordinate and lead quarterly to monthly conference calls.
  • Determine the group’s direction, objectives and succession plan.
  • Supply an Administrator/Chair Message to the Newsletter Editor on time for the triannual newsletter.
  • Act as the main point of contact for the Practice Specialty/Branch/Common Interest Group (for ASSE, members and non-members).
  • Work with the other advisory committee members to coordinate activities and delegate responsibilities.
  • Spearhead special projects to add value to the group and membership.
  • Assign volunteers to committee positions and make sure the advisory committee if fully staffed.
  • Create subcommittees as needed.
  • Attend two in-person council meetings per year (Administrators only).

Assistant Administrator/Vice Chair

  • Lead quarterly to monthly conference calls in the Administrator’s/Chair’s absence.
  • Act as the secondary point of contact for the Practice Specialty/Branch/Common Interest Group (for ASSE, members and non-members).
  • Attend council meetings when the Administrator is unable to (Assistant Administrators only).
  • Step in as Administrator/Chair if the Administrator/Chair has to step down for any reason.

Executive Secretary

  • Maintain, update and distribute the contact list for the advisory committee.
  • Notify the ASSE staff liaison (ksonneson@asse.org) of any changes in the volunteer advisory committee.
  • Record minutes during meetings and conference calls.
  • Distribute the approved minutes to the committee and ASSE staff.
  • Take on special projects as time permits

Newsletter Editor

  • Solicit members and non-members to write articles for the triannual newsletter. 
  • Read articles to ensure they are appropriate for a professional publication.
  • Seek out reprints to use in the newsletter, get reprint permission and include the proper crediting line.
  • Submit articles, images, author biographies, copyright agreements and Administrator/Chair message on or before the predetermined deadline.

Membership Development Chair

  • Attend quarterly to monthly Membership Committee conference calls.
  • Capitalize on membership recruitment opportunities.
  • Recruit via social media sites.
  • Recruit at work events, social events, conferences, seminars, workshops, etc.
  • Create a positive “buzz” about the Society and your group.
  • Participate in referral programs (i.e., Member Get a Member), promote the referral process and increase awareness about the Gift of PS/CIG Membership campaign.
  • Let staff know about industry events that are occurring so they can attend or send materials to maintain a constant presence in the safety community (2 week+ lead time preferred).
  • Create brochures and promotional materials as needed.
  • Devise recruitment tactics.

Website Chair

  • Monitor the group web pages on a regular basis.
  • Develop new “Hot Topics” and content for the web page.
  • Provide valuable links.
  • Suggest valuable news feeds or additional features.
  • Ensure all content on the site is up-to-date and all links are active.
  • Promote the web page via social networking and other sites to drive visitors to the page and increase awareness of the site.
  • Provide web page changes to the ASSE staff (JCappello@asse.org).

Body of Knowledge Chair

  • Attend quarterly Body of Knowledge (BoK) Committee conference calls.
  • Provide input and feedback on BoK developments.
  • Provide articles, white papers, links, research papers, resources, etc. that will enhance the wiki-like BoK site.
  • Develop a list of important topics within your niche/industry and experts that can function as resources for information on those topics.

Conferences & Seminars Chair

  • Work with ASSE staff to develop new ideas for the annual conference.
  • Coordinate any conference activities with the group and ASSE staff—i.e., set up forums or special events, submit a roundtable topic, provide a facilitator and recorder for your roundtable, coordinate moderators for group-sponsored sessions, schedule annual in-person group meeting, etc.
  • Take on special projects as time permits

Nominations Chair (practice specialties only)

  • Solicit and gather nominations until Dec. 15th of the election year
  • Discuss nominations with the current Administrator.
  • Submit final nominations for Administrator and Assistant Administrator to ASSE Staff by Jan. 15h of the election year.
  • Notify members (by Jan. 20th of the election year) who indicated an interest but are not nominated that they have the right to seek nominations by petition.
  • Take on special projects as time permits

Awards & Honors Chair

  • Solicit and gather nominations for ASSE/CoPS awards February-March of each year.
  • Discuss nominations with the Administrator/Chair.
  • Submit final nomination forms to the Awards & Honors Committee Chair and ASSE staff liaison.
  • Take on special projects as time permits

To get involved in the Military Branch, contact Chris Gates at cgates1@roadrunner.com.