Section 9.1

COUNCIL ON PROFESSIONAL DEVELOPMENT OPERATING PROCEDURES

I. PURPOSE AND RESPONSIBILITY

The Council on Professional Development (subsequently called the Council) is responsible for Society programs related to Professional Development and communication of professional knowledge. The Council provides the direction and oversight of the use of Society resources for education, training, and technical publications for the safety, health and environmental profession (SH&E). General council responsibilities are provided elsewhere in this Guide. Specific areas of responsibility of the Council on Professional Development include:

  • Education and Training Programs
  • Annual Conference and Exposition
  • Professional Safety Journal
  • Technical Publications including books and related media
  • Resources for career professional development
  • Coordination with other Councils and elements of the Society on matters affecting the Council's areas of responsibility

II. COUNCIL MEMBERSHIP

  • The Vice President, Council on Professional Development shall serve as the Chair of the Council.
  • The Council shall be composed of the Chair, six members at large and ex-officio members as designated in the Society Bylaws and SOGs.
  • The members at large shall be appointed by the Vice President, Council on Professional Development with approval by the Board of Directors.
  • The members of the Council shall elect a Vice Chair of the Council from among the Council members.
  • Council committee Chairs and members are appointed by the Council Chair unless specified otherwise.
  • Council task force Chairs and members are appointed by the Council Chair.

The terms of office for Council members shall be as follows:

  • Council members at large serve two-year terms and may be reappointed for two additional consecutive terms. There is no limit to non-consecutive terms. Terms for members are staggered for continuity of Council activities.
  • Council task force Chairs and members serve for the duration of the task for which the task group is constituted. Most tasks are one year or less in duration.

III. COUNCIL FUNCTIONS, COMMITTEES AND TASK FORCES

Council Functions
Within the purposes and structure identified above, the Council is responsible for the following:

  • Assessing member and the profession's needs and establish methods to meet those needs
  • Developing strategies on how best for the Society to deliver professional development programs and products to members of the profession n Developing and delivering educational programs and products through a variety of media
  • Oversee the planning efforts for the Society's Professional Development Conference Program and Exposition ensuring that the program and other events focus on key issues relevant to the profession and the skills and knowledge needed for SH&E professionals to succeed in the careers
  • Oversee the professional content and policies for Professional Safety Journal, ensuring that issues and policy related to the Journal significantly affecting the Society are brought before the Board of Directors
  • Developing programs to help SH&E professionals with their technical and managerial professional development needs
  • Providing information about the SH&E profession, relevant science and technology, and management practices and methods, through journals, magazines, and peer-reviewed papers
  • Identifying, publishing, providing access to, and selling or reselling publications (books, CD-ROMS, etc.), software/systems, and other products and resources that help SH&E professionals advance their professional knowledge and skills
  • Promoting professional development opportunities and programs and encouraging professional development among members and safety professionals
  • Coordinating with and assisting other organizational units of the Society in dealing with matters related to professional development
  • Seeking input from other Councils on professional development programs
  • When directed by the Board of Directors, work with other professional societies/ associations to advance the profession in the area of professional development

Council Committees and Task Forces
The Council will regularly evaluate its program needs and funding and establish committees and task forces suitable to operate and maintain its programs.
Standing committees may include a Professional Development Conference Planning Committee, a Technical Publication Advisory Committee and the Professional Safety Editorial Review Board.

Standing committees shall have written operating procedures that are approved by the Council.

IV. COUNCIL OPERATIONS

Meetings

Frequency: The Council shall meet at least twice a year. Meetings may be conducted by telephone conference, webinar or in person.

Schedule: The schedule of meetings shall be drawn up by the Council Chair and agreed to by the Council members.

Parliamentary Procedure: Procedures are governed by the Society Bylaws and the latest edition of Robert's Rules of Order (Newly Revised).

Business of the Council: Official business of the Council may be transacted at meetings and by mail, email or FAX ballot. Such ballots require a simple majority of ballots received within a deadline not to exceed 15 days from the date of mailing or FAX.

Minutes: Minutes will be prepared for each Council meeting.

Reports

Reports for Council meetings will be requested from Council members, committees, task groups and staff liaison as needed or required.

Staff Liaison

Staff liaison for the Council will be assigned by the Society's Executive Director. Staff liaison is responsible for coordinating the Council's operations.

Council Functions

Within the purposes and structure identified above, the Council is responsible for the following:

  • Strategic Plan
  • Development of business plans, budgets, reports, minutes, and action item lists, agendas and support materials
  • Exploration of new or expanded program proposals
  • Development and evaluation of Board approved products and services
  • Marketing and sales of products and services
  • Liaison with other Councils
  • Communications to the membership, the press and other associations

Budgeting and Finance

The Council operates within the Society budget, including travel, meeting and staff support expenses. Committees and task forces are funded through specific program plans and budget actions of the Council or Board of Directors.

With assistance from staff liaison, the Council participates in the Society budgeting process, requesting funds for Society and Council programs and operations that are included in the Society Strategic Plan.

Strategic Planning

The Council participates in the Society Strategic Planning process in the areas for which it is responsible.

V. AMENDMENTS

The Council may amend these operating procedures. Changes shall become effective after approval by the Board of Directors.

 


Approved By/Date: Board of Directors 02/22/2014

Replaces Edition Dated: 02/19/2011

Next Revision Due: 02/2017

 
 

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