SECTION 8.10

Maintenance of Chapter Charter

Article I

ASSE Chapter Communities provide accessible, face-to-face opportunities for ASSE Members to become better safety professionals.

Chapters and their volunteer leaders are responsible to meet the Society and legal requirements to maintain their charter. 

The Society, Board of Directors, Council on Region Affairs and the Regional Operating Committee are responsible to ensure Chapters are meeting the Society and legal requirements to maintain a Chapter Charter. Chapters not meeting these requirements are subject to having their Charter revoked / voided by the Board of Directors.

 

Article II – Maintenance of Chapter Charter Requirements

The following minimal requirements must be complied with, to maintain the chapter's charter.

1. Member Value Requirements: the experiences that members are provided by the chapter that will deliver the member value described above

  • Hold Executive Committee meetings at least 6 times a year, at least one of which should be strategic planning
  • Cooperate with Society in advancing the mission and strategic areas of focus, for the organization. 
  • Offer a minimum of four accessible, face-to-face meetings that have clear educational objectives, are evaluated, and facilitate members achieving at least 2 of the following:
    • Take advantage of career/personal advancement opportunities 
    • Develop leadership skills
    • Attain certifications and earn CEUs
    • Expand their local network of Safety Professionals
    • Expand their technical knowledge

2. Operational Activity Requirements: operational items required to effectively deliver the member value described above

  • Maintain Chapter Incorporation and Affiliate Agreements with Society headquarters.
  • Nominate and elect chapter officers and delegate(s) according to Chapter Bylaws. The President and President-Elect must be a Professional Member or Member of ASSE for at least one year prior to election. 
  • Establish and maintain current Bylaws conforming in principle to the current ASSE Model Chapter Bylaws and approved by the Regional Vice President (RVP) for the chapter and each section of the chapter.
  • The chapter will have an online presence that minimally includes a website that has been updated within the last 90 days with current chapter content.
  • The chapter will ensure a representative attends the ROC/AOC at least once per year.

3. Reporting Requirements: verification that your Chapter has met the defined requirements and provide feedback on the tools and     resources needed to provide the member value described above 

  • Submit a completed Officer & Delegate Report Form to ASSE Headquarters by May 31. 
  • Submit a completed Annual Chapter Operations Plan (ACOP) to your RVP and Society Headquarters by August 15.
  • Submit a completed Chapter annual report to your RVP and headquarters by June 30.  See the ASSE Officer Central website for current criteria and report form.
  • Submit a copy of the Chapter's tax return, proof of filing, or proof of extension to ASSE HQ by August 15. Chapters outside the US are subject to local tax laws and requirements and are required to provide proof of compliance.
  • Submit a completed Chapter Financial Report to ASSE HQ by May 31(U.S. Chapters only).  See the ASSE Officer Central website for a blank copy.  
 

Article III - Results of Non-Compliance:

In the event that the minimal requirements for chapter charter maintenance are not met, ASSE may terminate a chapter charter subject to the language of the Affiliate Agreement. The chapter level of performance on non-compliance will be reported to the Council on Region Affairs and Board of Directors. Chapter Services and the RVP will work together to notify a chapter when action will be taken for chapter non-compliance.

Action levels for Chapter non-compliance and potential resulting action are described below. 

Requirement category

Level 1

Level 2

Level 3

 

 

Member Value Requirements

 

 

Not meeting requirements but making efforts in consultation with Regional Vice President, Area Director and Society

 

Dues are not withheld

 

Chapter must submit action plan to Regional Vice President within 30 days

Inability or indifferent attitude of chapter officers to meet chapter requirements and no action/response by chapter to resolve

 

Chapter dues are withheld

 

Regional Vice President sends letter of chapter non-performance to all chapter members, encouraging members to take action and presenting the option to become a section as available and appropriate

 

Chapter must submit action plan to Regional Vice President within 30 days

Little interest among chapter member in leading or continuing the chapter

 

Chapter Charter terminated as identified in Society Bylaws

Operational Activity Requirements

Reporting Requirements

Required reports not received by deadline

Chapter dues are withheld beginning one calendar month from the deadline until reports are received

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other - In the event a Chapter engages in a material breach of the Charter agreement, the Charter will be terminated as identified in the chapter’s Affiliate Agreement.

Article IV – Dispersion of Funds

In the event that a chapter charter is terminated, any funds remaining in the treasury account of the former chapter that becomes a section shall be transferred to the treasury account of the Chapter that section is affiliated with. For all other cases, the former chapter funds shall be transferred to the ASSE region where the chapter was located. 

 

Approved By/Date: 6/2017

Replaces Edition Dated: 10/2014

Next Revision Due: 6/2020

 
 

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