Section 5.9

Removal of an Elected Officer From Office Procedures

I. Impeachable offenses include but are not limited to:

  1. Failure to consistently attend meetings.
  2. Failure to perform duties.
  3. Failure to keep confidences of the Board.
  4. Failure to support Board decisions.
  5. Failure to disclose conflicts of interest.
  6. Bringing discredit to the Society or profession.
  7. Using an elected office to gain contracts or financial rewards.
  8. Misrepresenting the Society for personal gain.
  9. Committing the Society to a contract or agreement without prior documented approval from the Board of Directors.
  10. Abuse of power, where the officer exceeds their authority as defined by the Bylaws without documented permission from the Board of Directors.
  11. Misuse of Society moneys without documented permission of the Board of Directors.
  12. Fails to follow the Code of Professional Conduct established by the Society.
  13. Conviction of a criminal felony offense or a criminal offense involving fraud or dishonesty.

II. Procedures for bringing impeachable charges against an elected officer:

Anyone who has evidence of an impeachable action by an elected officer is encouraged to bring this evidence to the attention of the Society preferably through the President, the Executive Director or the Chair of the Professional Conduct Committee.

III. Responsibilities and duties of the Professional Conduct Committee:

  1. The Chair of the Professional Conduct Committee and the Executive Director will investigate the information to determine if it is adequate to support charges. If the information is not adequate, the Executive Director will inform the individual making the complaint and the case will be closed.
  2. If the evidence is determined to be sufficient to raise a charge, the Executive Director will inform the elected officer charged that charges have been brought against him or her, provide the officer a copy of the charges, and request that the officer provides a written response to the charges.
  3. The Professional Conduct Committee will review the evidence and determine if the charges made meet the criterion of impeachability
  4. The Committee will review the written response from the charged officer, and may request that the officer appear before the committee.
  5. The Committee has the responsibility to make the following decision:
    1. Move the charges forward based on an agreement that the evidence warrants impeachment. A majority vote of the committee is required to move the charges forward.
    2. Discuss the charges based on an agreement that the charges were not validated.
  6. The Chair of the committee will inform the charged officer of the Committee’s decision.
  7. The Chair of the committee or Executive Director will notify the Board of Directors of the committee’s decision at the earliest possible date.

IV. Board of Directors responsibilities:

  1. The Chair of the Professional Conduct Committee will present the charges and recommended actions to the Board of Directors in an executive session.
  2. The Board of Directors may call witnesses, and take whatever action they feel necessary to obtain the truth. The charged officer will be given the opportunity to present his or her case.
  3. The Board of Directors will decide which charges will be accepted and what actions the Society needs to take.
  4. The Board of Directors may elect actions other than removal from office.
  5. The Board of Directors will inform the elected officer charged with their decision.

V. Confidentiality:

  1. All charges, documentation and meeting minutes will be considered confidential.
  2. All participants at the committee and Board proceedings will keep all information confidential.

Approved By/Date: Board of Directors 02/11/12

Replaces Edition Dated: 5/1999

Next Revision Due: 02/15


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