Section 11.1

COUNCIL ON PRACTICES & STANDARDS OPERATING PROCEDURES

These operating procedures provide guidance to the Council on Practices & Standards, the Board of Directors, staff, committees and task groups operating under this Council. The Society Bylaws require that each organizational unit of the Society develop operating procedures to supplement, but not replace nor override, the Bylaws.

I. PURPOSE AND RESPONSIBILITIES

The Council on Practices & Standards (hereafter, the Council) operates under the Society Board of Directors with assistance from Society staff.

This Council will be active with technical recognition, technical content, support of other communication media, standards development, and support to the practice specialties and the common interest groups.

The focus of this Council is development and enhancement of the occupational safety and health Body of Knowledge (BoK) under Goal #5 of the ASSE Strategic Plan. Specific responsibilities include:

  • Establish and maintain programs such as recruiting candidates for contested elections; Responsibilities of Officers, Committees and Task Forces; Reports and Timelines; Technical content; Awards and Honors; and Member Recruitment and Retention.
  • Serving as a technical resource and reference body for Society members, academia, the ASSEF, and the Board of Directors.
  • Identifying and promoting technical content with emerging safety technologies and areas requiring further hazard definition and identification.
  • Promoting the development and growth of specialized practice within the safety profession.
  • Advise on the Society's participation in standards making activities, to include identifying and developing technical and consensus standards.
  • Establish and operate programs for technical recognition of members in practice specialties and common interest groups.

II. COUNCIL MEMBERSHIP

  • The Vice President of Practices & Standards shall serve as Chair of the Council.
  • The Council shall be composed of the administrators of the practice specialties, common interest groups, and the Chair of the Standards Development Committee (SDC).
  • The members of the Council shall elect a Vice Chair of the Council from among the Council members.
  • The Council Chair shall appoint the SDC Chair, and other committee/task force chairs and members with suggestions from Council members or the applicable committee chair
  • The President, President-Elect and Executive Director of the Society shall be ex-officio members of the Council.

The terms of office for Council members shall be as follows:

  • The Vice President, Council on Practices & Standards serves for two years and may not serve more than two consecutive full terms.
  • The practice specialty and common interest group administrators serve on the Council for the duration of their elected terms.  The election of council members and the succession of assistant administrator to administrator is addressed in the Society Bylaws.
  • The Council Vice-Chair serves a one-year term and may be reelected.
  • The SDC Chair serves a one-year term and can be reappointed by the Council Chair.

III. COUNCIL FUNCTIONS, COMMITTEES AND TASK GROUPS

Within the purposes identified above, the Council is responsible for the following:

  • Identifying needs and developing guidance and technical information relating to global practice of safety professionals
  • Studying and identifying what constitutes a specialty area of safety practice and establishing knowledge and skill standards for safety professionals
  • Assisting the Society in developing and maintaining standards related to safety, through administering standards secretariats and providing resources for other standards activities.
  • Recognizing professional achievement within specialty areas. The following awards can be given by the Council: 1.) An individual SPY for each practice specialty or common interest group, 2.) One overall All-COPS SPY, 3.) Thomas F. Bresnahan Standards Medal. Any other award shall be approved per the applicable SOG.  The criteria for existing awards is maintained by the Council.
  • Advising the Board of Directors on technical issues facing safety professionals and the profession.
  • Stimulating enhancement of practice specialties and common interest groups to meet members' specialized technical needs and monitoring their effectiveness.

Practice Specialties and Common Interest Groups:  The Council will regularly evaluate its program needs relative to the formation of new practice specialty and common interest groups. The Council shall establish the minimum requirements and develop the procedure for new group formation.

Practice specialties and common interest groups shall follow the Model Operating Procedures contained in Section 11.2 of the Society Operations Guide and approved by the Board of Directors.

Council Committees and Task Groups

The Council will regularly evaluate its program needs and funding and establish committees and task groups necessary to operate and maintain its programs.

The Council shall establish and maintain a Standing Committee on Standards Development.

Standing committees shall have written operating procedures that are approved by the Council.

IV. COUNCIL OPERATIONS

Frequency: The Council should meet at least twice a year. Meetings can be held face-to-face, electronic means, or conference calls.

Schedule: The schedule of meetings shall be drawn up by the Council Chair and agreed to by the Council members.

Quorum: A quorum exists when at least one-half of the members of the Council are present at a meeting, one of whom must be the Chair or Vice Chair as the presiding officer. A majority vote of members present shall be sufficient for Council actions, except as otherwise specified by these rules.

Motions and Action Items: The Council is authorized and required to act on business items that do not require Board action. The Council will regularly report to the Board of Directors.

For matters not governed by Council Operating Procedures or Society Bylaws, the latest edition of Robert's Rules of Order (Newly Revised) shall guide the transaction of business at Council meetings.

Ballots: Official business of the Council may also be transacted by ballot via mail, electronically, or FAX. Such ballots require a simple majority of ballots received within a deadline not to exceed ten calendar days from the date of mailing, electronic distribution or fax.

Staff Liaison:  The Council will be assigned appropriate staff liaison by the Executive Director.

Budget and Finance:  The Council operates within the Society budget, including travel, meeting and staff support expenses. Practice Specialties, committees and task groups are funded through specific program plans and budget actions of the Council or Board of Directors.

VII. AMENDMENTS

The Council may amend these operating procedures by means of a majority vote. Changes shall become effective after approval by the Board of Directors.


Approved By/Date: Council on Practices and Standards, Board of Directors (3/4/2016)
Replaces Edition Dated: 2011
Next Revision Due: 2018

 
 

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